Before You Start
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Tax rate updates should be made after December 31st and before the first payroll of the year.
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Get Software Payroll Updates
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Login to QuickBooks
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On the menu bar, click: ​Employees > Get Payroll Updates
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Select: Download only changes and additions to currently installed payroll files.
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Click: Update
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Click: Ok
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Please note, rates will not update if employee is marked inactive. ​
Paid Family & Medical Leave
Login to QuickBooks as Admin, in Single-User Mode
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Change the main Preference
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On the menu bar, click: Edit > Preferences... ​
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In the left-hand column, Click: Payroll & Employees
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Select tab: Company Preferences
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Click: Employee Defaults
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Click: Taxes
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Select tab: Other
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Update the Employee Rate
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In the Item list, select: WA - Paid Fam Med Leave Emp.
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Update the Emp. Portion Rate (72.76% in 2023)
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Update the Employer Rate (only if the business has 50 or more employees, otherwise 0%)​
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In the Item list, select: WA - Paid Fam Med Leave Co.​
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Update the Co. Portion Rate (27.24% in 2023)
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Click: Ok > Ok​ > Ok
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Update Employee Settings​
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Open the Employee Center
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Select tab: Employees
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Follow the following steps for all employees
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Double-click on employee's name
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Select tab: Payroll Info
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Click: Taxes
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Select tab: Other
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Update the Employee Rate
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In the Item list, select: WA - Paid Fam Med Leave Emp.
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Update the Emp. Portion Rate (72.76% in 2023)
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Update the Employer Rate (only if the business has 50 or more employees, otherwise 0%)​
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In the Item list, select: WA - Paid Fam Med Leave Co.​
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Update the Co. Portion Rate (27.24% in 2023)
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Click: Ok > Ok​
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WA State Unemployment - Employment Security Department (ESD)
Use the Tax Rate Notice that was mailed in December from ESD.
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In QuickBooks, on the menu bar, click: Lists > Payroll Item List
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Update the Unemployment Insurance Rate
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Double-click: WA-Unemployment Company
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Click: Next > Next
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Update the tax rate for the new year
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Use the "Subtotal of unemployment insurance rate"
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Do not include the EAF Rate
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Click: Next > Finish​​
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Update the Employment Administrative Fund (EAF) Rate
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Double-click: WA-Employment Admin. Fund
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Click: Next > Next
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Update the tax rate for the new year
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Use the "Employment Administrative Fund (EAF)" rate
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Click: Next > Finish
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WA Worker's Comp - Dept. of Labor and Industries
Use the Tax Rate Notice that was mailed in December from L&I.
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In QuickBooks, on the menu bar, click: Lists > Payroll Item List
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Update the rates for the Employee portion
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Double-click: L&I Employee Rate​
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Click: Next > Next > Next > Next > Next > Next (until you get to the Default rate and limit window)
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Update the tax rate for the new year
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Use the "Hourly Employee Withholding" rate​
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Do not include the "Employer Contribution" rate
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Click: Finish​
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Message: "Do you want to update all employees with the new item rate?" - Click: Yes
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Click: Finish
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If there is more than one Class Code, do the same for all Class Codes
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Update the rates for the Company portion​
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Double-click: L&I Company Rate​
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Click: Next > Next > Next > Next > Next (until you get to the Default rate and limit window)
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Update the tax rate for the new year
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Use the "Hourly Employer Contribution" rate​
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Click: Finish​
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Message: "Do you want to update all employees with the new item rate?" - Click: Yes
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Click: Finish
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Update the Company Preferences​
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Make sure that QuickBooks is in Single-User Mode​
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On the menu bar, click: Edit > Preferences
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In the left-hand column, Select: Payroll & Employees
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Click on the Company Preferences tab
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Click: Employee Defaults
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In the "Additions, Deductions and Company Contributions" section, add L&I Company and L&I Employee
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If these items are already listed, then update the rates here. ​
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Click: Ok > Ok​
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Minimum Wage
Be sure that all employees are paid at least a minimum wage.
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Update employee wage rate
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In QuickBooks, open the Employee Center
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Double-click on an employee's name
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Click on the Payroll Info tab
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Update pay rates in the Earnings sections
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Click: Ok
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Minimum Wage for Year 2023
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Washington $15.74
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Idaho $7.25
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Oregon $13.50
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California $15.50